PRIVACY POLICY

PRIVACY POLICY

Our Data Protection Policy

I. INTRODUCTION

Mark-Com Event, attentive to privacy and committed to protecting personal data and confidentiality in compliance with applicable laws, provides this policy for visitors to its website hosted at https://securityforum.pro/. This policy reflects Mark-Com Event’s commitment to transparency regarding its processing of personal data and aims to inform visitors about how their personal data is collected and handled. This policy also informs individuals of their rights and how to exercise them.

Our data protection policy is based on applicable legal provisions, including Regulation (EU) 2016/679 of the European Parliament and Council of April 27, 2016, regarding the protection of individuals concerning personal data processing and the free movement of such data (hereinafter “GDPR”).

II. DATA CONTROLLER

This privacy policy applies to the processing of personal data conducted via the website https://securityforum.pro/ by:

  • Mark-Com Event, a Belgian company with its registered office at 28 Avenue Hoche, 1180 Brussels, company registration number 0561.719.872
  • Mark-Com Event France, a French company with its registered office at 1 Place de la Gare, 59800 Lille, company registration number 904327525

Hereafter, “Mark-Com Event.”

III. DATA WE PROCESS

Mark-Com Event collects and processes only the personal data listed below via its website.

In addition to this personal data, Mark-Com Event also processes non-personal data that does not directly or indirectly identify any individual. If this non-personal data, when combined with other data, allows for the identification of an individual, it will be treated as personal data until identification is rendered impossible.

A) DATA YOU PROVIDE TO US DIRECTLY

When contacting us for information or partnership/sponsorship inquiries, you may provide us with data about yourself.

Collected data includes:

  • Contact information (email address and/or phone number)
  • Content of your message

When registering for our events, you may provide the following:

  • First name
  • Last name
  • Email
  • Mobile phone
  • Position

B) DATA WE COLLECT THROUGH COOKIES

1. What is a cookie?

A cookie is a text file saved on your computer or mobile device when visiting a site, mobile app, or online advertisement, stored in a specific area on your hard drive. Cookies are managed by your web browser or the mobile app you use, and only the cookie issuer can read or modify the information it contains.

Cookies serve various functions, including enabling efficient website or mobile app navigation, remembering your choices, and offering relevant ads based on your interests. For more information on cookies, visit:

There are several types of cookies:

1.1 Strictly Necessary Cookies
These cookies are essential for the website to function correctly, allowing navigation and use of key features. These cookies do not require user consent. Blocking them may negatively impact site functionality and access to certain areas.

1.2 Functional Cookies
Functional cookies (preferences) ensure proper website functionality, allowing for quicker and more efficient use. These cookies save your preferences.

1.3 Analytical Cookies
Analytical cookies (statistics) gather information on website usage to help improve its performance, including visitor count, page time, and most/least visited pages. These cookies do not identify visitors.

1.4 Advertising Cookies
Advertising cookies allow a website to send personalized ads. We ask for your consent before using these cookies. They can be used by companies to build profiles on your interests and offer targeted ads on other sites.

2. What type of cookies do we use?

Mark-Com Event uses the minimum necessary cookies on its website: https://securityforum.pro/.

Name Host Purpose Expiration Type
pll_language https://securityforum.pro/ Saves a language preference for multilingual support 1 year Functional

IV. PURPOSE OF DATA PROCESSING

This section outlines why we process the data listed in Section III:

  • To manage follow-up on your information requests and respond to you
  • To handle partnership/sponsorship requests
  • To manage event registrations (sending tickets, practical information, reminders, badge creation, participant list preparation)
  • To announce future events to participants and past event partners with explicit consent (newsletter)
  • The purposes of different cookies are detailed in Section III.2.

If the Data Controller decides to use the data for purposes other than those listed here, prior notice will be provided to the individual.

V. LEGAL BASIS FOR DATA PROCESSING

Mark-Com Event’s data processing is lawful and based on the following legal grounds:

  • Processing is necessary for our legitimate interests: to manage your information requests and respond to you.
  • Processing is based on your explicit consent: using cookies on the website and announcing new events (newsletter).
  • Processing is necessary for contract performance or pre-contractual measures: managing partnerships/sponsorships and participant registrations.

VI. SHARING YOUR DATA WITH THIRD PARTIES

Some data may be shared with third parties directly related to the Data Controller as needed, including in the following cases:

  • Sharing among data controllers as outlined in Section II when necessary to provide services
  • In case of disputes, data may be shared with a third party managing disputes (e.g., law firm) while respecting applicable laws
  • To comply with the Data Controller's legal obligations (responding to public authorities, court orders, etc.)
  • To provide our services optimally, we work with an external provider who may have access to your personal data:

ZOHO: CRM for partnership and registration management as well as mailing campaigns. See Zoho’s privacy policy: https://www.zoho.com/privacy.html

VII. DATA RETENTION PERIOD

Your personal data is retained in accordance with legal provisions or for the period proportional to the purposes for which it was collected.

  • Data on partnerships/sponsorships: retained for five years after the related event.
  • Information request data: retained for three years.
  • Event registration data: retained for one year.
  • Newsletter data is retained until the person unsubscribes.

For cookie retention periods, refer to the list in Section III.2.

VIII. SECURITY MEASURES FOR YOUR DATA

Mark-Com Event, as the Data Controller, has implemented appropriate technical and organizational measures following legal provisions to protect your personal data from alteration, accidental or unlawful loss, unauthorized use, disclosure, or access. We have established:

  • Staff awareness on data protection, confidentiality, availability, and integrity
  • Security of access to our premises and IT platforms
  • A general IT security policy
  • Data access, sharing, and transfer security
  • High data protection standards for selecting our subcontractors and partners

IX. YOUR RIGHTS REGARDING YOUR DATA

You have the following rights concerning your data:

  1. Right of Access: To know if your data is processed and, if so, to access it and obtain information on its processing.
  2. Right of Rectification: To correct inaccurate or incomplete data about you.
  3. Right to Erasure: To request the deletion of your data if there is no longer a reason to process it.
  4. Right to Restrict Processing: To request limited data processing.
  5. Right to Object: To object to data processing if you feel it invades your privacy or causes excessive harm.
  6. Right to Withdraw Consent: If data processing is based on consent, you can withdraw consent at any time.
  7. Right to Lodge a Complaint: To submit a complaint to the relevant Data Protection Authority in your country under GDPR and applicable laws.

How to exercise your rights

You may exercise your rights by contacting us via the contact details provided in Section X. Please specify the right you wish to exercise. For postal requests, include the address for our response.

A response will be provided within one month of receiving the request. If necessary, this period may be extended by two months based on request complexity or volume. Mark-Com Event will inform you of the extension within one month of receiving the request.

We may request a copy of your ID, passport, or other identifying documents to confirm your identity if needed.

X. CONTACT US

Contact us by email at dpo@mark-com.com or by mail at:

Belgium:
Mark-Com Event
28 Avenue Hoche,
1180 Brussels
Belgium

France:
Mark-Com Event France
1 Place de la Gare
59800 Lille
France

Data Protection Officer:
OneGdpr
Chaussée de Louvain, 498, c5
1380 Lasne, Belgium
Email: dpo@mark-com.com

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Contact

Informations Pratiques :
info@mark-com.com

Informations Presse : 
press@mark-com.com

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